4 Steps to a More Organized, Efficient Office

July 16, 2012
Posted by Link

Your workspace and office are visual representations of your business. Those surroundings are crucial in making first impressions with clients or employees from a competitive applicant pool. If your space is cluttered or sloppy, visitors may think it’s a reflection on how you do business. A clean, tidy and well-organized workspace not only helps with the efficiency of running your business (less time looking through unsightly piles and stacks) but also puts a client or potential employee at ease and makes them feel like they’re in professional hands that value quality and attention to detail.

Unfortunately, many of us feel we’re too busy to be bothered cleaning our space thoroughly, much less keeping it organized. As a result, our office organization—and efficiency—suffer. It’s often overwhelming to approach a cluttered and unorganized workspace. Where to even begin?  These simple tips help to get the ball rolling:

1. Find Suitable Storage.
One of the reasons you have so much clutter is that there may be no place it put it all. You need storage! Storage bins and other receptacles come in all shapes, colors and sizes. You can get them at an office superstore, like Staples or Office Depot, or online. They can complement your office décor, too.

2. Throw It Out.
Before you start filling your new storage pieces, ask yourself: “Do I really need all this stuff?” If something has been collecting dust on your desktop for six months, the chances are you don’t need it. Maybe it should be tossed, or at least tucked away. Banish the desktop clutter. Your desktop is a place workspace, not a storage space. Keep the essentials (and maybe a picture of the family) and get rid of the rest.

3. Disinfect.
After you de-clutter, spray some cleaning solution on your work surface and wipe it down. This will not only feel gratifying but it’s shocking to see how many coffee mug rings or sticky substances––from all those workspace snacks––can remain undetected for months!

4. Time Yourself.
Set a timer––about an hour for each task––so you don’t get overwhelmed. You can aim to finish one project at a time instead of having several projects only half-done.

A clean work environment not only can affect business from an outsider’s point of view, but it affects your own psychological state. You’ll be surprised how much better you feel when you get to work each day: you’ll know where things are and you’ll be proud to show new clients the space and take pride in it with your coworkers.


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